Spire 3.9 Release Notes (3.9 to 3.9.6)

Spire 3.9 was released on September 6, 2022; the latest update in this version is 3.9.6 (January 23, 2023). Below are Spire Systems’ release notes for every 3.9 release, organised by area, newest first. Spire 3.x and Spire 4.x are separate lines; these notes are for Spire 3. All Spire 3.x release notes.

In this version: 3.9.6 · 3.9.5 · 3.9.4 · 3.9.3 · 3.9.2 · 3.9.1 · 3.9

Highlights

A new email engine. Sent emails are kept as communications, batches can be saved, edited and resent, attachments can be added freely, and SendGrid joins SMTP as a sending option.
Payroll. Schedules for 52/53 weekly and 26/27 biweekly pay periods, and payroll posting across divisions.
Sales orders. Buyer and receiver contacts saved with the order, quote expiry dates, and a weight unit shown on orders.
Migration. Intuit QuickBooks Desktop added to the Import Data options.
Spire Server. A newer PostgreSQL 10 for new installations, and an automatic snapshot before a company is deleted.
After upgrading: Spire’s notes say all payroll schedules must be checked, and non-admin users need permission to send email.

Spire 3.9.6 (January 23, 2023)

Spire Desktop Improvements and corrections

Correctly reset YTD Statutory Pay Amount during Payroll YearEnd
Minor adjustment on tax amount for BC timecards with a low Gross Pay
Do not allow a Timecard record to be updated after it has been posted
Improve blank row creation on a Sales Order
Improve speed of Full Text Index update after adding a new address
Improve speed updating the Sales History materialized view

Webapp Improvements and corrections

Correctly set ShipToID on Sales Orders

Database Changes

Rebuild full text index

New Reports

Inventory Variance – new report

Report Changes

Account Reconciliation – correct Knowbase Article link
Account Reconciliation Detailed – correct Knowledgebase Article link
AP Payment Remittance – add SupportBatchEmail to keywords

Spire 3.9.5 (December 20, 2022)

New Features

Add January 2023 Payroll changes

Spire Desktop Improvements and corrections

Improve Print attachment
Allow Report titles to contain a “/”
Allow bcc email address in Email settings to contain multiple addresses separated by ‘;’
Add ability to set a start date for Biweekly Payroll schedules
Set pay dates to the last day of the month on Monthly Payroll schedules

Database Changes

employees – add fields ytd_f5b, lst_f5b
payroll_timecards add field f5b

Report Changes

Accounts Receivable List – move all fields in main report to Crystal Command to improve speed
Budgets and Forecasts – correct values on the first record on each page
Cheque-bottom – Support printing the name and address of ~1Time Vendor
Cheque-centre – Support printing the name and address of ~1Time Vendor
Cheque-top – Support printing the name and address of ~1Time Vendor
Customer Statement – Add text for Amount column header
Purchase History – show totals for a single currency
Receiver General by Payroll Dates – correct Employer QPIP
Sales Order – correct job subtotals
T4-14b-CRA – 2022 changes and some minor text cleanup
T4-14b-employee – 2022 changes and some minor text cleanup
T4-14b-employer – 2022 changes and some minor text cleanup
T4-14b-CRA – 2022 changes and some minor text cleanup
T4A – 2022 changes and some minor text cleanup
T4A-Summary – update CRA link at the bottom, add French text
T5018 – 2022 changes and some minor text cleanup
T5018-Summary – update CRA link at the bottom, add French text —

Spire 3.9.4 (November 9, 2022)

Spire Desktop Improvements and corrections

Remove Open Attachment button from all Communication List (Spire now supports multiple attachments per Communication)
Disable all buttons in Deleted Sales Order screen
Correct Phase field for Sales Order Import
Improve speed posting Invoice to Sales History on large datasets
Correct divide by zero error posting a 0.00 Timecard when Job Cost is Active
Correct error Saving a Payroll Schedule with a blank Frequency field
Correctly populate ?CustomerNoList parameter when running Customer Product Sales report
Correct error cancelling report preview or report attachment
Correct error upgrading a database with invalid parameters in Email Templates
Improve speed upgrading large databases from pre 3.8

Report Changes

Customer Statement – remove occasional multiple customer addresses
Invoice Batched – suppress Buyer and Receiver contact section when blank
Invoice Posted – suppress Buyer and Receiver contact section when blank
Order Confirmation – suppress Buyer and Receiver contact section when blank
Packing Slip – suppress Buyer and Receiver contact section when blank
Pick Ticket – suppress Buyer and Receiver contact section when blank
Process Slip – suppress Buyer and Receiver contact section when blank
Quote – suppress Buyer and Receiver contact section when blank
RMA Order – suppress Buyer and Receiver contact section when blank, show header and footer text
Sales Order – suppress Buyer and Receiver contact section when blank
Ship Slip – suppress Buyer and Receiver contact section when blank
Work Order – suppress Buyer and Receiver contact section when blank, show header text —

Spire 3.9.3 (October 26, 2022)

Spire Desktop Improvements and corrections

Correct error saving a payroll schedule that is not weekly or biweekly
Do not allow a Payroll Schedule To be Generated without Frequency filled in
Require GL Transaction to be edited if the calculated payment is changed in Payroll Remittance
Refrain from deleting a warehouse that has been used in customer address records
Populate order information in inventory_labels without requiring a Save in the Sales Order
Enable Company Settings, Banking tab on US companies
Display a warning when changing the Destination warehouse on an Inventory Transfer where Inventory does not exist in the new Destination Warehouse
Allow filtering Communication List by Kind
Correct error trying to send an email to an address with a trailing comma
Support email parameters referenceNo, fob and requiredDate in Sales Order Email Templates
Do not display other user’s personal Email Templates
Display Sales Order, Backorder message in correct language
Correctly populate Options Kit within a Job group
Respect Company Settings, Vendor Default Credit Limit when adding a new Vendor
Consistently populate Due Date when adding Vendor records with no terms set
Populate parameter when printing reports form Edit Employee, Timecards tab
Correct occasional silent close while performing Batch Email, generate PDF and Report Preview
Correct error importing SPS Commerce Purchase Orders on the Sales Order List
Correct error clicking EDI Invoice on a Sales History Invoice without part number associations

Spire Server Improvements and corrections

Correctly display an updated logo thumbnail image in the companies list

Report Changes

Invoice Posted – remove Tax 1 label on all pages except the last one
Quote – add “Expires” to ?locale array for Expiry date label —

Spire 3.9.2 (October 5, 2022)

New Features

Add ability to auto consume Lot numbers in Production Orders

Spire Desktop Improvements and corrections

Ask to Save Sales Order when a Buyer or Receiver Contact is added to a migrated Sales Order and Close is clicked
Display Communication when added to a Sales History Invoice
Display migrated Purchase History communications in the Communication List
Allow a failed database migration to be re-tried after data has been fixed
Correctly populate Purchase Order ShipTo address with warehouse address on a single warehouse database
Correct error when re-opening an Import that has a Saved Config with a CSV file
Correct error clicking on Open Related after deleting a Communication Note
Correctly populate Sales Order number in inventory_labels table when printing labels from Sales Order Items
Provide meaningful error when attempting to process Sales Orders with Avalara Integration enabled and no Internet connection exists
Correctly show EDI Status description on Sales Order and Sales History Lists

Report Changes

All Sales Order and Invoice Reports – slight alignment improvements on vertical lines and mileage field —

Spire 3.9.1 (September 28, 2022)

New Features

Add ability to switch email accounts to send from Company “From” address, if the user has an email profile set up
Add ability to add Multiple Attachments at one time to an email
Change Tools Menu, View Alerts to View Notes Due Today for notes that are due or past due
Add button to Mark Completed on Communication List
Add support for ns0:ProductCharacteristicCode to 810 Invoice Document for SPS Commerce

Spire Desktop Improvements and corrections

Correct error opening a Sales Order after deleting a Requisition which was created from a Quote
User’s Add Inventory Adjustments permission no longer required for Inventory Transfers
Correctly respect User’s, Access Inventory Transfer permission
Company Settings, Inventory, Receiving/Transfers, Post adjustments to GL is no longer used in Inventory Transfers
Display Base Debit and Base Credit columns in Accounts Receivable while navigating to a foreign customer and hide these columns when navigating to a non-foreign customer
Correctly present Customer email addresses in Accounts Receivable Email
Add Email Batch process to Accounts Receivable Statements
Add Email Batch process to Accounts Receivable Batch Payments
Correct invalid salesperson error when creating a Customer ShipTo address where the BillTo address has an invalid salesperson code
Do not allocate an Invoice number until the end of the Invoice process when payment terminals are not in use
Correctly allow user to click No when asked if changes in Budgets and Forecasts should be Saved
Correct occasional error migrating invalid phone number records
Correctly allow country to be set when adding a Currency record
Correctly detect Sales History reports with No Records Found when emailing
Correct link to Sales History Communication records
Improve error handling when trying to edit a Communication after deleting the same Communication from the Notes Due Today List
Print reports in the correct size when printing from Preview screen
Correctly present Customer and Sales Order email addresses in Sales Order Email when salesperson records are not valid
Correct error editing a Salesperson record that lacks an address record
Associate a hostname with ipv4 addresses only
Improve SPS Commerce 810 Invoice Document creation

Database Changes

v3.addresses – correct case causing duplicate records to be presented
v3.sales_orders.contact_cell – add field to view —

Spire 3.9 (September 6, 2022)

New Features

Improve Employee Payroll Schedules for 52/53 weekly and 26/27 biweekly pay periods *Note: All Payroll Schedules must be checked and recreated as required
New email engine;
– Emails sent are now retained as part of communications
– Email batches can be generated, saved and edited before sending
– Email no longer requires a document to be generated to create an email in Spire
– Email is now a list, where emails can be filtered, edited, sent and resent
– Email now supports adhoc attachments
– Integrate contact group selection when creating an email batch
– Included SendGrid as an option in addition to SMTP in Spire Server Admin, Integrations
– Moved SMTP settings to Spire Administration *Note: All non Admin users will need to be given permission to Send Email in User Settings *Note: Selectable email account during sending will be available shortly
Allow additional vendor invoices to be added to a purchase order even when no accrued amount is outstanding on the Purchase Order
Show committed serial numbers in Inventory Count
Show hostname in Spire Desktop logon Server List
Install newer Postgres 10 version during a new Spire Server installation, supporting current generation CPUs
Add Sales Order fields for Inventory Labels
Enhance Account Reconciliation when using Bank File
Allow foreign currency taxes to be posted to foreign accounts if they exist
Default Job Items to the same Job Accounts as the Job Header
Remove Last Billing number field from Job Accounts, Details
Add User Permission for Inventory Transfer
Add Expiry date to Quotes, Add default expiry days to Company Settings
Add Standard Carrier Alpha Code to Shipping Methods
Expand address fields to support larger address fields for other countries
Add Buyer and Receiver contacts to main Sales Order screen to Save with the Sales Order
Add ability for additional Sales Order contacts to be added or selected in sales orders, and persisted in Sales history
Add Weight Unit to Company Settings, Inventory, Miscellaneous. Display in Edit Inventory, Sales Order footer, Purchase Order footer
Add support for Multi Division Payroll Posting
Add Comment field to Timecard import
Add Intuit QuickBooks Desktop to Import Data options in Spire Server Administration
Add a confirmation dialog and automatically create a snapshot when deleting a company in Spire Server Administration
Add ability to send a SPS 810 Freeform Invoice from a Sales Order not created by a 855 Order

Spire Desktop Improvements and corrections

Maintain carriage returns in Sales Order comments
Correct size of Notes field on Sales Order header
Correct edit ability on Customer Notes field in Edit Sales Order
Allow part number to be cleared on a Sales Order line
Correctly fill all customer fields on a Sales Order that has been populated with a Service Equipment item
Clear Ship Date and Tracking number after Invoicing for the remaining order
Prohibit Invoicing of a Deleted Sales Order
Transfer Sales Order Item Vendor number from Sales Orders to Sales History while posting
Correct error displayed when over committing Serialized Inventory with Serialize on receipt disabled and Prohibit overshipping enabled in Company Settings, Inventory
Make Job Header groups consistent when navigating through Sales Orders
Include sub-assemblies when using Replace Components
Add Not Secure message on Spire Desktop logon if there is a problem with the SSL Certificate, or SSL certificate use is being bypassed
Maintain width of auto complete list when the auto-complete list is repeatedly edited
Correctly import records that have a blank value in the first mapped column
Prohibit invalid payment terms during Customer Import
Treat Excel formulas as values during Import
Correctly respect User Permission to Edit Customer, Salesperson
Make Contact Name a required field
Do not require a prefix of 1 to search by phone number in Sales History
Clarify Label for User Permission, Inventory Adjustment
Improvements to SPS EDI 810 Invoice document
Correct error adding first currency record
Display carriage return in Communication Alerts
Retain decimal values entered in Company Settings, Sales Orders, Processing/Invoicing, Freight
Allow Company Settings, Customer, Terms to be cleared when invalid
Improve Vendor Chooser on Purchase Orders to warn about Inactive
Do not automatically put Exempt in Vendor Taxes when a new non-base currency Vendor is saved
Correct error typing base currency amount in foreign payment field in AP Payment
Correct error creating a ROE for Timecards without a Timecard Entry Code
Use the latest version of a report without requiring the user to Exit and Re-logon Spire Desktop

Spire Server Improvements and corrections

Correctly update expired SSL certificates
Enhance Integrations to store more configuration information
Add ability to restore snapshot directly from Spire Server Administration Snapshots page
Show an informative error if an Archive file is selected for Restore Snapshot
Remove snapshots from List in Import Archives
Add ability to Search on Company List
Automatically create a snapshot when deleting a company
Improve confirmation screen when deleting a company
Allow Spire API Service to start even if invalid company records exist
Improve error when an Invalid company exists on the Company List
Improve display of Company status and add tooltips on Company List
Suggest a unique file name when performing a restore from snapshot
Rename Company settings on Company List to Database Settings
Mark addresses phone, fax and email fields as deprecated in the Data Dictionary

Webapp Improvements and corrections

Add support for Incoterms to Web Sales Orders
Allow Sales Order Comments to be edited
Separate warehouse and part number on Sales Order Items line
Add French and Spanish locale support to Spire Web
Remember column locations and sizes
Respect Price Matrix Promotion Code colours
Respect freight charges when selecting a Ship Via
Correct Order Types display when adding a new Order on a mobile device
Add Company Settings to drop down menu beside company name

Database Changes

address_contacts – add field source_contact_id
email_attachments – new table
email_batches – new table
email_batch_recipients – new table
email_messages – new table
email_message_associations – new table
email_recipients – new table
email_templates.body – replace NULL with ‘’
email_templates.subject – replace NULL with ‘’
inventory_lables – add fields order_no, customer_no, customer_name
inventory_requisitions.src_type – replace ‘IMP’ with NULL
jobs – remove field last_refno
payroll_schedules – add fields year, week_day
sales_history – add fields quote_expires, bill_contact_id, ship_contact_id
sales_history – remove fields contact_name,contact_phone, contact_cell, contact_fax, contact_email
sales_orders – add field quote_expires, bill_contact_id, ship_contact_id
sales_orders – remove fields contact_name,contact_phone, contact_cell, contact_fax, contact_email
shipping_methods.tracking_url – add to v3 views
shipping_methods – add field SCAC
v3.inventory_images – add fields storage_path, _db_version, _created, _created_by, _modified, _modified_by

New Reports

Shipping Label – new report

Report Changes

All reports – verify database for new fields added to v3 views
AR Payment Receipts – Set keywords to SupportBatchEmail, add company email address
Balance Sheet – report Retained Earnings in Base Currency only
Comparative Financial Statement – report Retained Earnings in Base Currency only
Customer Price Matrix – Set keywords to SupportBatchEmail
Customer Statement – Set keywords to SupportBatchEmail
Disbursements Journal – rewrite details section to show all links made at payment time
Employee Ledger Detailed – sort on timecard date
Employee Ledger – sort on timecard date
Financial Statement by 12 Periods – report Retained Earnings in Base Currency only
Financial Statement by 13 Periods – report Retained Earnings in Base Currency only
Historical Comparative Statement – support comparing to leap years
Inventory Bar Code Label 5160 – verify database
Inventory Label 2X1 – verify database
Inventory Label 5160 – verify database
Invoice Batched – Set keywords to SupportBatchEmail, add clickable Tracking number, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Invoice Posted – Set keywords to SupportBatchEmail, add clickable Tracking number, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Order Confirmation – Set keywords to SupportBatchEmail, add clickable Tracking number, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Packing Slip – add clickable Tracking number, add weight unit, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show, calculate item count for kit components only if shown
Payment on Account B – add ?locale support for French and Spanish
Payment on Account P – add ?locale support for French and Spanish
Payment on Account Receipt – add ?locale support for French and Spanish
Payroll Direct Deposit – Set keywords to SupportBatchEmail, add Pay Period text, improve French text
Payroll Cheque-Bottom – add Pay Period text
Payroll Cheque-Centre – add Pay Period text
Payroll Cheque-Top – add Pay Period text
Pick Ticket – add clickable Tracking number, add weight unit, improve French text, add Buy and Receiver contact information
POS Receipt – improve French text
POS Receipt Reprint – improve French text
Process Slip – add clickable Tracking number, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Purchase Order – Set keywords to SupportBatchEmail
Quote – Set keywords to SupportBatchEmail, add clickable Tracking number, add Expiry Date, improve French text, add expiry date, add Buy and Receiver contact information
RMA Order – Set keywords to SupportBatchEmail, add clickable Tracking number, improve French text, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Sales Order – Set keywords to SupportBatchEmail, add clickable Tracking number, add Buy and Receiver contact information, suppress all details for kit components not toggled to show
Ship Slip – add clickable Tracking number, add weight unit, add Buy and Receiver contact information, suppress all details for kit components not toggled to show, calculate item count for kit components only if shown
T4-14b-employee – Set keywords to SupportBatchEmail
T4A – Set keywords to SupportBatchEmail
T5018 – Set keywords to SupportBatchEmail
Trial Balance – report Retained Earnings in Base Currency only
Work Order – Set keywords to SupportBatchEmail, add clickable Tracking number, add Buy and Receiver contact information, suppress all details for kit components not toggled to show —

Upgrading

Spire 3.13 and higher require Windows Server 2022/2025 or Windows 11 (64-bit) or higher. Before upgrading, read Spire’s Upgrading to this Version page in the Spire 3.13 user manual.

Ask your AI assistant about this release

With SpireAssists MCP, Claude, ChatGPT and other AI assistants can answer questions like “What changed for purchase orders in Spire 3.9?” or “What’s new between my version and the latest?”, citing Spire’s own documentation. It’s free. Connect SpireAssists.

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Source: Spire Systems Inc. release notes for Spire 3.9, 3.9.1, 3.9.2, 3.9.3, 3.9.4, 3.9.5, 3.9.6, as published by Spire and retrieved on 2026-10-08, organised by SpireAssists. Highlights are our summary. Spire is a trademark of Spire Systems Inc.; SpireAssists is an independent Certified Spire Integration Partner.